Administrative Assistant

  • Job Tracking ID: 109080-003
  • Job Location: Miami, FL
  • Job Level: Mid Career (2+ years)
  • Level of Education: 2 year degree
  • Job Type: Full-Time/Regular
  • Date Updated: June 27, 2018
  • Years of Experience: 2 - 5 Years
  • Starting Date: ASAP

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Job Description:


The incumbent in the position will provide administrative and clerical support to the Director of Human Resources and the HR Department in all HR related functions, such as; Employee Relations, Employment, Training/Development, Health and Safety, among other aspects of the department. Additionally, the incumbent answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload; performs other duties as required.


Experience and Skills:


Basic knowledge of Human Resources principles and practices.

Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.

Must be able to interact and communicate with individuals at all levels of the organization.

Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MS Word, Excel, Outlook, PowerPoint); HR Information Systems (HRIS)

Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Possess excellent spelling and grammar; good phone skills; organized; sets priorities; meets deadlines; able to multi-task; carefully proofs own work.

Must have knowledge of use and operation of standard office equipment.

Strong written and verbal communications skills.

Excellent attention to detail. Work well in a team environment.

Accuracy - Ability to perform work accurately and thoroughly; Detail Oriented - Ability to pay attention to the minute details of a project or task.

Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.

Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

Organized - Possessing the trait of being organized or following a systematic method of performing a task.

Relationship Building - Ability to effectively build relationships with customers and co-workers.

Reliability - The trait of being dependable and trustworthy.

Responsible - Ability to be held accountable or answerable for one’s conduct.

Accountability - Ability to accept responsibility and account for his/her actions.

Friendly - Ability to exhibit a cheerful demeanor toward others.

Excellent time management skills.



Two years of college or technical school in related field. At least five (5) years administrative assistant experience, performing at an executive level; Or combination of education, training.   Previous experiences at an executive level (preferred). Proficient computer skills: MS Office (Outlook, Excel Powerpoint); excellent spelling & grammar skills or any equivalent ience; Must be bilingual (Spanish/English); prior experience in  Human Resources and/or with Human Resources Information System (HRIS) data base a plus.

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