Careers

Accounts Payable Coordinator

  • Job Tracking ID: 512765-627484
  • Job Location: Miami, FL
  • Job Level: Mid Career (2+ years)
  • Level of Education: 2 year degree
  • Job Type: Full-Time/Regular
  • Date Updated: July 11, 2018
  • Years of Experience: Up to 2 Years
  • Starting Date: ASAP



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Job Description:

POSITION SUMMARY:

The Accounts Payable Coordinator performs bookkeeping, clerical, and some administrative work related to the efficient maintenance and processing of accounts payable transactions. Work involves process, distribution and maintenance of invoices; checking balances and setting up financial records.

 

ESSENTIAL FUNCTIONS:

  • Accurately key invoices into AP system after verification to ensure payments are issued correctly.

  • Verify all invoices for proper accounting, approval signature, and dollar amount. Invoices coming in require that completed and approved paperwork be attached prior to processing for payment. (Work orders, packing slips, PO, etc) The three way matches for merchandise invoices.

  • Review and reconcile pending invoices, expense reports, and billing terms to ensure proper timely payments.

  • Reconcile vendor statements, research, correct discrepancies and reply to vendor’s concerns related to payment issues.

  • Prepare and gather all information needed for checks, wires and ACH payments, to ensure timely payment processing.

  • Prepare weekly and/or daily check run in order to pay vendors timely.

  • Ensure signed checks are mailed for prompt delivery.

  • Responsible for maintaining proper documentation and posting of all petty cash checks issued.

  • Responsible for maintaining accurate banking information for vendors which are paid via wire transfer.

  • Assists with special projects as necessary.

  • Other duties as assigned.

Experience and Skills:

MINIMUM REQUIREMENTS:

Associate’s degree (AA) or equivalent from two-year college or technical school, and two years experience in related field. Prior experience with JD Edwards preferred.

SKILLS & ABILITIES:

  • Ability to multitask required

  • Ability to problem solve required

  • Ability and desire to work with high volume of transactions

  • Must be detail oriented and have a high degree of accuracy

  • Ability to work in a fast paced environment

  • Ability to communicate effectively with all levels of management, co-workers and vendors.

  • Ability to closely follow detailed procedures and processes.

  • Must be able to perform basic arithmetic calculations (e.g., addition, subtraction, multiplication, division, and percentage functions.)

  • Strong planning and organizational skills with ability to work under strict deadlines.

  • Ability to function independently as well as part of a team in a multi-task environment.

  • Positive attitude in all undertakings

  • Very dependable

Computer Skills:

  • Knowledge of Accounting software

  • Excellent computer skills with working knowledge of MS Office programs

  • Ability to create spreadsheets using Excel


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